Savings Calculator

What are you actually paying for BI?

Most tools charge per seat — whether your users log in or not. DashboardFox charges only for monthly active users. See the difference.

Teams typically save 40–70% vs per-seat pricing

Current Tool

Your Numbers

Your Savings

What are you currently using — or evaluating?

Pick the tool you want to compare against DashboardFox.

Tell us about your setup

We'll calculate the standard list price for your situation — and compare it against what you actually pay and what DashboardFox would cost.

Total users who need access

Everyone who should be able to log in and view or build reports. This is what per-seat tools charge for.

users

Estimated monthly active users

How many actually log in each month? Over-estimate if unsure — competitors charge for all seats regardless.

MAU

Scheduled report recipients don't count. Users who only receive emailed PDFs or Excel snapshots never log in — they're not counted as MAU.

What do you actually pay per month?

Enter your real monthly bill — contract price, negotiated rate, whatever you pay today. Leave blank and we'll use the standard list price.

$ /mo

Need white-label branding?

Your logo, colors, custom domain — no "Powered by" badges

Need row-level security?

Each user sees only their own data from shared reports

Billing preference

Manual reporting isn't free — it just doesn't show up on a software invoice. Tell us how much time your team spends and we'll calculate the real monthly cost.

Hours spent per week on reporting

Total hours across all manual report building, formatting, emailing, and fielding data requests.

hrs/wk

Number of people doing this work

How many people regularly spend time building or maintaining manual reports?

people

Estimated fully-loaded hourly rate

Salary + benefits, divided by working hours. $50/hr ≈ $85K salary. Adjust to match your team.

$ /hr

Estimated monthly labor cost: $867

DashboardFox billing preference

How many people need dashboard access?

For DashboardFox pricing — everyone who'd log in to view live reports.

users

Estimates based on publicly available pricing as of 2025. Actual costs may vary. Contact us for a personalized quote.

Why is DashboardFox so much cheaper?

It's not a catch. We price differently — and more fairly.

Pay for logins, not licenses

Most tools charge for every provisioned seat. We charge only for users who actually log in that month. Vacations, dormant accounts, quarterly-only viewers — you don't pay for any of them.

50 seats × $14 = $700/mo (Power BI)

20 active users = $197/mo (DashboardFox)

Security and branding aren't upsells

Row-level security and white-label branding are included in every plan — even Starter at $99/mo. Other tools make you jump to $500+/mo tiers just to control who sees what data.

$575/mo minimum for RLS (Metabase Pro)

RLS included from $99/mo (DashboardFox)

No artificial limits on reports or dashboards

Unlimited dashboards, unlimited reports, unlimited data connections. We don't charge $8 per dashboard or cap you at 3 data sources. Build everything your business needs without watching a counter.

$299/mo + $8/dashboard (Klipfolio)

Unlimited dashboards and reports, any plan

How we compare at 25 users

Real pricing with white-label and row-level security included.

	DashboardFox	Power BI	Tableau	Metabase
Pricing model	Monthly active users	Per-seat ($14/user)	Per-seat by role ($15–75)	Base + per-user
25 total users	$197/mo~20 active, Starter + add-ons	$350/mo	$375–$875/mo	$755/mo
Row-level security	✓ All plans	Pro ✓	Enterprise only	Pro only ($575/mo min)
White-label branding	✓ All plans	Not available	Not available	Pro only ($575/mo min)
Custom domain	✓ All plans	Not available	Not available	Pro only ($575/mo min)
Unlimited dashboards & reports	✓	✓	✓	✓
Pay for inactive users?	No	Yes — every seat	Yes — every seat	Yes — every seat

*DashboardFox 25-user estimate: ~20 active MAU — Starter ($99) + 2×10-user add-ons ($98) = $197/mo. Competitor pricing from public sources as of 2025.